Participate, be seen and heard with inclusive meeting technology.

By now, we’ve adjusted to the new way of working, but can it be improved? The answer is yes, always. Businesses are focused on improving the experience of hybrid working to make employees feel equal, seen and heard in the workplace. Technology has transformed with how we work now, corporate businesses almost solely relied on video conferencing tools like Teams and Zoom for daily communication while we worked apart during the height of the pandemic. Since then, we’ve been searching for ways to improve how we connect in person and while working remote.

So, how can employers or managers use technology to make meetings more fair and equal for all employees?

Mixed virtual meetings and where it can cause frustration

Companies with a mix of employees working at home and at the office, is not without challenges. Remote workers miss out on connecting with their teams in person. Also, if the room’s camera and audio equipment are not up to scratch, having mixed virtual meetings at the office can cause remote participants to feel left out of the conversation and miss opportunities to participate. To help with this, employers should focus on the meeting experience and making your employees feel valued at home and in the office, by giving them the right tools they need to do their work well.

Technology fosters in-person connection and collaboration

The technology in your building and meetings rooms must benefit the people in your business using it everyday. Focusing on the employee experience and what makes their day-to-day job easier, is the key for choosing tech. Encourage engagement, participation, keep your teams happy and retention rate high.

High quality audio and video allows everyone to be seen and heard properly and helps make meetings more equitable for remote workers. Camera and audio technology can track the speakers in the room to create a more natural meeting setting. Video conferencing solutions are addressing the gaps in hybrid work communication. AI video conferencing, like Zoom Smart Gallery focuses in on the speaker and creates individual boxes for each meeting room participant to better connect with remote participants. 

Zoom’s Smart Gallery enables an equitable meeting experience.

Simple changes like positioning cameras at eye level and offering a room view enhances participation between teams. Set aside time specifically for virtual ideation and socializing to better improve connection and collaboration in the workplace.

Technology offers everyone meeting equity through shared devices for meeting spaces and personal devices – elevating the ability to see, hear and participate when working from anywhere.

A Sennheiser Infrared System installed by System Video for a customer’s conference room in Dublin, Ireland.

Accessible AV in the workplace

Make sure the audio and video in your work place promotes accessibility. Audio technology can be tailored to people with hard of hearing and digital signage that plays audio should have closed captions to ensure no one misses out on your brand messaging being played on the systems. Digital signage and displays can also be positioned at eye level for wheelchair users and shorter people. Our team regularly install infrared hearing systems designed for people with hard of hearing, to better improve their experiences in meeting rooms and work spaces. We can take a closer look at how best to promote equity with technology in your workplace.

The right audio and visual technology will elevate your hybrid company and provide workplace equity. The best tech tools allow every team member to participate fully, feel included and able to do their best work. Make how we work now more equitable and productive than before. Talk to us about accessible audio visual technology.